Public Works Department Presentation to: Consolidation of Services Study Commission, Purchasing Subcommittee September 19, 2005 Presentation Outline вЂў вЂў вЂў вЂў Department Mission Statement Organization Chart Division Objectives Procurement Authority Department Mission Statement вЂў To enhance OrlandoвЂ™s quality of life through the construction and operation of a safe, effective physical environment and to provide our visitors, our neighborhoods, and our businesses with efficient and timely services necessary to support the infrastructure demands of our growing, diverse community. Organization Chart D irec tor o f P ub lic W o rks #701 Fund 100 C ity E n gin e er E n g in e erin g S e rvic es D iv ision E ngineering A dm inistration #721 C a p it a l Im p ro v em e nt a nd E n vi r on m e n t al Se r vi c es I n fra s tr u ct u re D i v is i on D ir ec tor P r o g r am 3 41 S tr ee ts an d S to rm w a ter C a pita l/In fra stru ctu re S o l i d W a s t e M a n a ge m e nt W as t e w a t er D i v is i on S e rv ic es A d m in istration D iv i si on Fund 441 D iv ision #711 Fund 426 S treets A d m in istration #725 P ro ject E n g ine e ring #712 S o lid W a s te A dm inis tra tion #361 W astew ater Process/ O perations Section W a st e w at e r E n gi n e er i n g/ M a in t e na n c e S ec t i on Fund 441 Fund 441 C on stru ction E n g in e e rin g Su rv ey K e e p O rlan d o B e a utiful Services #707 #722 S e rv ic es #713 D e sign C om m er c ia l C olle c tion a n d Tr a ns p o r ta tion W a te r C o n se r v I W a st e w a t e r A dm i ni s t ra t i on #365 #351 #341 S e rv ic es #714 E n g in e erin g R e co rds R ig h t-o f-W a y M a n a g em e nt R e sid en tial & R ec ycling W at e r C o ns e rv II W a st e w a t er B il l i ng and D rafting #726 #366 #352 #342 I r o n B ri d ge W a st e w a t er T ec h ni c al S tree ts M a inte na n ce R a p id A s s is ta n ce #353 S u p p o rt an d C o nstruction P r og r am #727 #715 Fund 555 #723 #343 L i ft S t at i o n O pe r a ti o ns #354 M a teria l & Eq u ipm e nt #344 M an agem ent #728 E n vi r on m e n ta l C o nt r ol #355 S torm w ater A d m in istration #705 I n d us t r i al Fund 428 A u t om a ti o n Gr o up #357 S to rm w ate r M a na g e m e nt #706 Fund 428 S to rm w a ter C o m p lian ce #708 Fund 428 S u rfa ce W ater M ain tenan ce #709 Fund 428 S ys t em E va l u at i o n & M a i n te n a n ce Organization Chart D ir e c to r o f P ub l i c W o r ks #701 Fund 100 C a p it a l Im p ro v em e nt a nd I n fra s tr u c t u re D i v is i o n C a pi t a l/ I n fr a st r u ct u re A d m i n is t r a t i o n #711 P ro j ect E n g ine e ring #712 C on s tr u ct i on S e rv ic es #713 D e s ign S e rv ic es #714 Capital Improvement Division Objective Provide engineering design, survey, project and construction management services for public infrastructure improvements that currently have a 5 year CIP value of $210 million. Procurement Authority вЂў Section 133.2, City Policy and Procedures вЂў Selection of engineers, architects, landscape architects and land surveyors. Also includes design/build firms. вЂў Follows Florida Statutes вЂ“ ConsultantsвЂ™ Competitive Negotiation Act (CCNA) вЂў Consultants qualification board (CQB) вЂ“ PW Director, City Attorney, Chief Financial Officer, PW Appointee, Mayor Appointee вЂў PW Director serves as Chairman вЂў Board produces list of firms qualified to provide professional services to the City Procurement Authority вЂў Service delivery methods вЂў Continuing services contract вЂў Project with estimated construction cost up to $1,000,000 or estimated design fee up to $50,000 вЂў Specific services contract вЂў No limit on design fees or construction cost associated with the project вЂў Both types of contracts may be amended by action of council Procurement Authority вЂў Selection methods вЂў Project with estimated construction cost less than $250,000 or estimated design/study fee less than $25,000 вЂў Client division requests services вЂў CQB designates selection team вЂў Team reviews list of firms qualified to provide the requested services вЂў Team submits top three firms, in rank order, to PW Director вЂў PW Director submits recommended order to Council for approval вЂў Project Manager negotiates services contract with highest ranked firm вЂў Contract is submitted to Council for approval Procurement Authority вЂў Selection methods вЂў Continuing services providers and specific projects with estimated construction cost greater than $250,000 or estimated design fee greater than $25,000 вЂў вЂў вЂў вЂў вЂў вЂў вЂў вЂў Client division requests services Project Manager prepares Request for Qualifications (RFQ) package Project RFQ is advertised in local publication Qualification statements are reviewed by CQB and firms are qualified (or not) CQB designates selection team Team reviews list of firms qualified to provide the requested services Team prepares short list of no less than three firms for interviews Following interviews, team ranks the firms and submits the recommended order to the PW Director for review вЂў PW Director submits recommended order to Council for approval вЂў Project Manager negotiates services contract with highest ranked firm вЂў Contract is submitted to Council for approval Procurement Authority вЂў Construction contracts вЂў Chapter 7 of City code exempts Purchasing Director from procuring construction contracts вЂў PW Director is empowered to issue requests for bids on construction projects вЂў Director may: вЂў Recommend to City Council award of construction contracts to lowest вЂў вЂў вЂў вЂў responsive, responsible bidder Execute change orders up to an amount authorized by Council (usually 10% of contract value) Assess liquidated damages Terminate a contract for cause or convenience Suspend, for a period of 1 year, or debar, for a period of 5 years, any person or entity from bidding on City projects Questions?