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Successful Project Management

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Successful Project Management
Justice, E-Government, & the Internet
June 28, 2000 – Dallas, Texas
Lawrence P. Webster
Project:
A temporary endeavor undertaken
to create a unique product or
service.
Project Management:
The application of knowledge,
skills, tools, and techniques to
project objectives to meet
stakeholder needs and
expectations.
Knowledge Areas:
п‚®
Scope Management
п‚® Time Management
п‚® Cost Management
п‚® Quality Management
п‚® Human Resources Management
п‚® Communications Management
п‚® Risk Management
п‚® Procurement Management
п‚® Integration Management
Disclaimers:
п‚® Substantive
Differences
п‚® Size Differences
п‚® Components are Integrated
п‚® Over-simplified Examples
Project Management Context:
п‚® Project
Phases and Life Cycle
п‚® Stakeholders
п‚® Leadership Skills
п‚® General Management Skills
п‚® Communications Skills
Project Phases and Life Cycle:
п‚® Divide
Project into Phases
п‚® Better Management Control
п‚® Review Deliverables and Performance
п‚® Fast-tracking
Example of Project Phases:
п‚® Conceptual
Design
п‚® Detailed Design
п‚® Coding and Testing
п‚® Training and Documentation
п‚® Deployment
Stakeholders:
п‚® Individuals
and Organizations
п‚® Actively Involved in Project
п‚® Interests Affected by Project
Leadership Skills:
п‚® Vision
and Strategy
п‚® Establishing Direction
п‚® Aligning People
п‚® Communicating
п‚® Negotiating
п‚® Motivating and Inspiring
п‚® Influencing Organizations
п‚® Overcoming Barriers to Change
General Management Skills:
п‚® Planning
п‚® Finance
and Accounting
п‚® Personnel Administration
п‚® Technology
п‚® Organizational Development
п‚® Delegation
п‚® Team Building
п‚® Conflict Management
п‚® Solving Problems
Communications Skills:
п‚® Writing
п‚® Listening
п‚® Speaking
п‚® Presenting
п‚® Media
Relations
п‚® Meeting Management
Scope Management:
п‚® Initiation
п‚® Scope
Planning
п‚® Scope Definition
п‚® Scope Verification
п‚® Scope Change Control
Key Inputs, Tools &
Techniques, and Outputs:
п‚® Product
Description
п‚® Project Charter
п‚® Scope Statement
п‚® Work Breakdown Structure (Microsoft
Project)
п‚® Formal Acceptance
п‚® Scope Management Plan
Time Management:
п‚® Activity
Definition (Microsoft Project)
п‚® Activity Sequencing (Microsoft Project)
п‚® Activity Duration Estimating
п‚® Schedule Development
п‚® Schedule Control
Key Inputs, Tools &
Techniques, and Outputs:
п‚® Activity
List
п‚® Network Diagram
п‚® Project Schedule
п‚® Schedule Management Plan
Cost Management:
п‚® Resource
Planning
п‚® Cost Estimating
п‚® Cost Budgeting
п‚® Cost Control
Key Inputs, Tools &
Techniques, and Outputs:
п‚® Resource
Requirements
п‚® Cost Estimate
п‚® Cost Baseline or Spending Plan
(Microsoft Excel Documents)
п‚® Cost Management Plan
Quality Management:
п‚® Quality
Planning
п‚® Quality Assurance
п‚® Quality Control
Key Inputs, Tools &
Techniques, and Outputs:
п‚® Quality
Management Plan
Human Resource Management
п‚® Organizational
Planning
п‚® Staff Acquisition
п‚® Team Development
Key Inputs, Tools &
Techniques, and Outputs:
п‚® Role Assignment
Matrix (Microsoft
Word)
п‚® Staffing Management Plan
п‚® Organizational Chart
п‚® Project Team Directory
Communications Management:
п‚® Communications
Planning
п‚® Information Distribution
п‚® Performance Reporting
п‚® Administrative Closure
Key Inputs, Tools &
Techniques, and Outputs:
п‚® Communications
п‚® Project
Management Plan
Records
п‚® Performance Reports
п‚® Change Requests
п‚® Project Archives
п‚® Formal Acceptance
п‚® Lessons Learned
Risk Management:
п‚® Risk
Identification
п‚® Risk Quantification
п‚® Risk Response Development
п‚® Risk Response Control
Key Inputs, Tools &
Techniques, and Outputs:
п‚® Risk
Management Plan
п‚® Checklists
п‚® Contingency Plans
п‚® Reserves
п‚® Contractual Terms
Procurement Management:
п‚® Procurement
Planning
п‚® Solicitation Planning
п‚® Solicitation
п‚® Source Selection
п‚® Contract Administration
п‚® Contract Close-out
Key Inputs, Tools &
Techniques, and Outputs:
п‚® Procurement
Management Plan
п‚® Procurement Documents
п‚® Proposals
п‚® Contract
п‚® Contract File
п‚® Formal Acceptance and Closure
Integration Management:
п‚® Project
Plan Development
п‚® Project Plan Execution
п‚® Overall Change Control
Key Inputs, Tools &
Techniques, and Outputs:
п‚® Project
Plan
п‚® Lessons Learned
Management Processes:
п‚® Initiating
Processes
п‚® Planning Processes
п‚® Executing Processes
п‚® Controlling Processes
п‚® Closing Processes
Activity
Sequencing
Scope
Planning
Activity
Definition
Scope
Definition
Schedule
Development
Duration
Estimating
Cost
Budgeting
Resource
Planning
Cost
Estimating
Plan
Development
Quality
Planning
Risk
Identification
Communications
Planning
Risk
Quantification
Response
Development
Organizational
Planning
Staff
Acquisition
Procurement
Planning
Solicitation
Planning
For More Information:
п‚®
Search Group, Incorporated
п‚®
п‚®
National Center for State Courts
п‚®
п‚®
www.iso.org
Software Engineering Institute
п‚®
п‚®
www.pmi.org
International Standards Organization
п‚®
п‚®
www.ncsc.dni.us
Project Management Institute
п‚®
п‚®
www.search.org
www.sei.cmu.edu
Center for Technology in Government
п‚®
www.ctg.albany.edu
Successful Project Management
Or How to Ruin the Lives of Others
for Fun and Profit!
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