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Contractor Site Induction
University of Surrey
Becky Williams – H&S Officer
Important Note
• The contractors green book and the site
specific risk assessment which you have
received, form part of this induction
• It is the responsibility of the Contractor to
communicate this information to site operatives
including subcontractors in site inductions and
tool box talks.
Key annual events which
may impact on your contract
Exams – 31 May to 17 June
End of term party – 17 & 18 June
Degree ceremonies – 12 to 15 July
Start of term – 4 October
Vehicles and Pedestrians
• All vehicles on site must comply with the University
traffic regulations.
• Parking is controlled by permit. Valid Parking Permits
are to be displayed by all contractors vehicles.
• Any vehicle found without a permit and found parked
without due consideration for others will be subject to
a penalty notice in accordance the Universities Traffic
Vehicles and Pedestrians
• All speed limits must be adhered to - site
speed limit 15 or 20mph.
• Extreme caution should be taken when on
campus due to the large numbers of students
moving between buildings (particularly at the
end of lectures)
• Manoeuvring, particularly reversing, must be
carried out carefully (preferably with the use
of a banksman and/or reversing sounders for
large vehicles).
Hazards in Occupied Areas
• Where work (particularly construction work)
takes place in occupied areas, special care must
be taken to eliminate or minimise the effects on
staff and students.
• It is essential that pedestrians and vehicles are
segregated. It may be necessary to provide
temporary walkways and access.
Hazards where the contractor is in control:
• Perimeter fences must be maintained
to a high standard.
• Changing fence lines and access
routes are only to be carried out in
agreement with University Project
• Deliveries by large vehicles must be
planned well in advance. Also ideally,
they should be in an area fenced off.
Leave working areas safe
• All work areas must be left in a safe condition
when work has stopped for any reason, even
for short periods if left unattended. Where
areas are shared, provision must be made to
exclude unauthorised persons.
• All plant and equipment must be secured.
Flammable liquids must be stored properly
and not left out overnight.
• A tidy site is a safe site – Good housekeeping
is a must.
Poor Housekeeping
Permits to Work
• All work involving a permit to work should where
possible be completed during university core
hours (or as required by the project) and left in a
safe condition.
• At least 3 days notice must be given for a permit
to work to be raised and to be accompanied with
site specific risk assessments and method
• Permits must be returned and signed off. Keys
should be returned to the contractors reporting
centre unless specific provision has otherwise
been made.
Work involving Permits
Our Permits to Work cover:
Fire alarms
Roof work
Lone working
Hot works
Laboratory work
Fume cupboards
Electrical LV
Confined spaces
Breaking into pipelines
Other (including access to all riser cupboards)
Working at
Working at Height / Roof Work
• All work at height requires an appropriate risk
assessment and method statement to have been carried
out. This applies to both University staff and contractors.
All roof access is governed by a Permit to Work.
• All control measures must be in place before work
• Where possible, work at height should be avoided.
• Unless adequate supervision is available, no untrained
person should be working at height.
Not like this!!!
Other work requiring special attention:
• Working in confined spaces
• High voltage working
• Lone working
• Hot working
• Any work involving dangerous substances – CoSHH
assessments will be required
Some of the above will also require permits to work
Risk Assessments and Method Statements
• The University requires safe systems of work,
risk assessments and method statements.
These must be available for all work involving
significant risks. They must be site specific and
refer to the contract and the University within the
text. They must be suitable and sufficient.
• If you have any doubts as to the above, you
must involve your Health & Safety advisor.
Risk Assessments – Safe Systems of Work
1. Check if a risk assessment and associated safe
system of work has been done, read it and if you
have any doubts, or need explanations ask your
2. Follow the above carefully. Do NOT improvise. If
you have any suggestions, or something is
unworkable, tell your supervisor.
3. Check for any associated CoSHH Assessment.
4. Check control measures are in place before
starting, report defects immediately.
Working in Laboratories
Special precautions are necessary • Eating and drinking are prohibited whilst working in labs. Strict
personal hygiene is very important.
• You are not permitted to work in any lab without a PTW and written
authorisation from the laboratory superintendent of the department
responsible for the laboratory. Reference must also be made to the
E&FM �working in laboratories’ policy/procedure.
• PPE will be provided and this must be worn as directed.
• DO not take substances (glues, solvents, etc….) into labs without
checking first with the laboratory supervisor.
• You should have sight of the RISK and CoSHH assessments prior to
starting work.
• Do not touch or move anything without prior permission.
Working in Laboratories – Protective Clothing
Safety glasses
• These must be worn in all chemistry
Lab coat
• Always wear a buttoned up lab coat
• Sandals and open shoes are not
allowed in chemical laboratories,
mechanical workshops.
• Chemical spills are most likely to get
on your feet.
Working in Laboratories – Protective Clothing
• When working where hazardous chemicals
have been in use, wear disposable gloves.
• Remove and dispose of them before you
leave the lab or answer the telephone.
Campus Buildings
Campus Buildings are numerous and diverse and
date from the 1960s. The whole University is
constantly undergoing upgrades, renovations and
maintenance programmes..
Campus Buildings - Asbestos
The University has a comprehensive Asbestos
register with detailed plans and descriptions, it
cannot however be considered infallible.
A permit to work system utilising specialist contractors
is in place for the monitoring and removal of
Procedures and guidance can be obtained through
the project manager.
Campus Buildings - Asbestos
Asbestos can be found anywhere and particular care
should be taken when dealing with the following:
riser ducts
boiler rooms
roof coverings
wall coverings
If you suspect asbestos is present, stop work
immediately and follow the University procedures
and guidelines.
Examples of where asbestos
maybe found
Safety Signs
Blue signs are mandatory
Failure to comply puts you at risk, and means you
have broken the law
Safety Signs
Yellow signs are warnings.
Failure to take notice not only puts you at
risk, but means you could be breaking the
law if you fail to take precautions.
Safety Signs
Green signs are safety guidance.
For example: First Aid , Emergency Exits
Safety Signs
Red signs are prohibitive and also fire.
Personal Protective Equipment
Protective Clothing
You will be responsible for ensuring that all site
operatives, employees and management are provided
with, and use, appropriate protective equipment in
accordance with current regulations.
• Hard hats must be made available to visitors in hard hat
• Operatives must use protective equipment at all times
where necessary, regardless of their own views on risk.
• Long trousers – even during summer months are
considered as aiding PPE generally (no shorts)
PPE and its usage
• Your own directly employed workforce and your
sub contractors must comply with PPE
• Breach of Health & Safety legislation could result
in a prosecution from the HSE and may affect
your contract with the University.
Accidents: What to do
All accidents (minor or major) requiring first aid
assistance (or emergency services) should be
directed through the security office stating the
Ext 3333 or 0800 525790 from a mobile
Security will always escort all emergency
vehicles onto the site and to the location of the
Accident Reporting
• All accidents and incidents must have a
University incident form completed, and
immediately forwarded to the contract
• This is in addition to any reporting you may do
independently to the HSE (RIDDOR 1995)
Fire Safety
• The University buildings are all equipped with fire-alarm
call points, automatic smoke detectors, fire extinguishers
at strategic positions in corridors and adequate
signposting to alternative exits. Fire-alarm systems are
connected directly to the security office who will respond
to every call.
• In the case of a fire, to summon the emergency services,
contact security on
Ext 3333 or 0800 525790 from a mobile
No Smoking Policy
1. The University smoking policy supports current
smoke free legislation
2. Smoking is allowed outside buildings, please
depose of cigarette butts thoughtfully.
3. Please be considerate of others, where large
numbers of smokers congregate.
Waste Management
Waste is defined as �any substance or object.. which
the holder discards or, intends to discard or, is
required to discard.’
Waste Management
• Any company producing, storing, treating, processing,
transporting, recycling or disposing of commercial or
industrial waste MUST comply with DUTY of CARE
• The Producer of the waste is defined as the person who
undertakes the work (i.e. the contractor) which gives rise
to the waste, and the one who has obligations under
Duty of CARE
When you have waste the law says that:
•You must stop it escaping form your control
•You must store it safely and securely
•You must prevent it from causing pollution or from harming
•First, make it secure, Keep it in a suitable container. If you put
loose waste in a skip or on a lorry you must cover it.
Authorised Waste Carriers
• Secondly, if you give the waste to anyone else, check
they are authorised to take it (i.e. licensed waste carrier)
• Thirdly, you must describe the waste in writing, you must
sign and fill in a waste transfer note (WTN)
Other requirements
• NO WASTE may be disposed of in University Skips / Bins or
Drains without prior agreement from the Project Manager.
• Unexpected waste arisings, particularly Hazardous Waste,
should be discussed with the Project Manager and where
necessary additional advice can be sort.
• Site Waste Management Plans (SWMP) became a legal
requirement for construction projects with an estimated cost
greater than ВЈ300,000, from 6th April 2008.
The END!!!
Any Questions???
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